Frequently
Asked Questions

FAQ

Get answers to your frequently asked questions about construction, cost estimation, quantity surveying, tendering, and much more.

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Estimating

Quantity Surveying

How do you comply with NCC, Australian Standards and AIQS legislation in your estimating process?

We comply with all relevant NCC [BCA], Australian Standards, and AIQS legislation in our estimating process. This includes staying up to date with the latest regulations and standards and incorporating them into our estimates. For example, building codes and regulations in Australia change regularly and we make sure that our estimates take these into account and comply with the latest regulations and standards. We are also members of various institutions which regularly post update.

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How do you determine the cost of materials for an estimate?

The cost of materials for an estimate is determined by researching current market prices, talking to suppliers and taking into account any discounts or promotions that might be available. This information is then used to determine the cost of materials for the project.

For example, we might gather information about the cost of bricks from several different suppliers to ensure the most accurate estimate. They might also take into account any discounts or promotions that might be available, such as bulk purchase discounts or seasonal promotions, but in most cases unless a detailed specification or material list is provided, we would allow an average price on materials and based on experience in the industry.

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How do you ensure the accuracy and reliability of your estimates?

We ensure the accuracy and reliability of our estimates by using the latest estimating software tools such as Bluebeam, Buildxact & CostX as well as maintaining a database of current market prices and conditions. We also double-check all of our estimates to ensure they are complete and accurate.

For example, we use software to measure areas which can be colour coded to reflect different finishes. This is commonly used for tiling or waterproofing contractors who require markups to confirm their scope of works. Another example would be lintel schedule for carpenters who need to know beam sizes of materials to order at frame stage.

Typically, a preliminary estimate should aim for at least 90% accuracy as some details between client and builder may still need to be finalised. A detailed estimate, on the other hand, should aim for 95-97% accuracy once all components of the work have been identified and quoted. A contingency of 3-5% should be applied to account for unknown site conditions once works start on site, estimating errors and fluctuations in prices and labour.

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Can you provide estimating services for projects of all sizes and complexities?

Our services are suitable for those undertaking a wide range of construction projects, including:

Single and double storey builds
Multi-unit sites such as townhouse developments
Renovation of existing dwellings including extensions
Shop fit-outs
Low-rise construction, up to 7 storey including basements
Modular builds

Our team has the experience and expertise to handle a variety of projects so get in touch and find out how we can help.

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What sets your estimating services apart from others?

Our estimating service stands out from others due to our commitment to accuracy and reliability, as well as our extensive experience and expertise of the construction market. Our team has a thorough understanding of local market conditions, construction methods and materials, which allows us to provide accurate and reliable estimates.

For example, we use the latest estimating software such Bluebeam, Buildxact and CostX and maintain a database of current market prices and conditions to ensure the accuracy and reliability of our estimates.

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What is the timeline for completing an estimate?

The timeline for completing an estimate varies depending on the size and complexity of the project, but we aim to provide estimates within 5-10 working days on receiving all necessary information.

For example, a small renovation project might take 2-3 working days, while a large commercial project could take several weeks.

We also consider tender closing dates as not all projects are equal, as such we endeavor to complete estimates within the allocated time. If we do require additional time, we will advise you in advance so you can contact the client to ask for an extension on the closing date.

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What is the cost of your estimating services?

The cost of our estimating services is based on the size and complexity of the project, as well as the level of detail required. We offer competitive pricing and are transparent about our fees. We always provide a proposal fee for each project.

For example, a small renovation project might cost $600 to estimate, while a large commercial project could cost $4,000 or more, depending on the size and complexity of the project.

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What are the different types of estimates available?

We understand the importance of providing tailored estimates that meet the unique requirements of each project. That's why we offer a range of services to support the needs of your business, including:

Preliminary Estimates - This is our most popular service and is specifically designed for builders and contractors. Our preliminary estimates provide a general overview of the costs associated with a project, making it an ideal choice for those in the early stages of the tender process.
Detailed Estimates - These estimates are conducted once a project has been awarded and they provide a much more in-depth analysis of the costs involved. Every aspect of the work is meticulously broken down, including labour and materials, ensuring that all parties have a clear understanding of the costs involved.
Material Take-offs - Our material take-off services cover a range of trades, including frame take-offs for carpenters, tiling and waterproofing, and concrete take-offs. These estimates are particularly beneficial for those aiming to precisely calculate the materials needed for a specific project.
Bill of Quantities (BOQ) - BOQ's are in line with the Australian and New Zealand Standard Method of Measurement 2022 (ANZSMM2022) and provide a detailed list of the quantities and costs of each item required for a project.

Most of our efforts are concentrated on the tender and bidding phases, where we collaborate closely with builders and contractors vying for projects. By this stage, all necessary documentation, such as working drawings, engineering specifications, and energy reports, has already been completed. Our estimates need to be comprehensive and precise, enabling our clients to confidently present the various aspects of the work to their own clients.

In addition to the services mentioned above, we also offer Feasibility Analysis, Elemental Costings, Value Engineering, Sales Estimating, and Contract Administration. If you have any questions or require further information, please do not hesitate to contact our team so we can better understand your business needs.

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Preliminary Estimates

Detailed Estimates

Material Take-offs

Bill of Quantities (BOQ)

What is an estimating service and how does it benefit my business?

An estimating service provides a detailed and accurate cost estimate for a construction project. This includes determining the cost of materials, labour and equipment required to complete the project. The main benefits of using an estimating service are that it can help you avoid unexpected expenses, make informed decisions about the viability of a project and provide an accurate budget.

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What is the difference between a QS and PQS?

Consultancy Quantity Surveyors, often referred to as PQS, specialise in overseeing cost control on behalf of the client. They work diligently to ensure that project expenses remain in line with the designated budget while providing expert financial guidance.

On the other hand, Contractor Quantity Surveyors are dedicated to the contractor's perspective. Their primary focus is on managing expenditures within the allocated budget while also strategising to maximising profits for the contractor.

In essence, PQS prioritises client cost control, while Contractor Quantity Surveyors emphasise budget adherence and profit optimisation for the contractor.

What is a certified quantity surveyor?

A certified quantity surveyor, also known as a CQS, signifies to clients that you possess exceptional technical skills and extensive experience to offer outstanding service and guidance.

This esteemed designation is held by a limited group of individuals and is highly coveted by those aiming for excellence in the field.

A CQS typically embodies the following characteristics:

Represents the pinnacle of expertise within the profession.
Demonstrates well-defined competencies that clients highly value and actively seek.
Carries international recognition as a badge of competence.
Receives recognition across the community, industry, and government as a professional and responsible contributor to the field.
Adheres to the AIQS professional code of conduct.
Displays a commitment to excellence through continuous engagement in ongoing professional development.

What is cost planning?

What is cost planning in construction projects?Cost planning is a method to determine the expected project budget based on elemental or functional costs. It ensures realistic budgeting, cost management, and joint responsibility among the project team.

How does cost planning progress through project stages?

It evolves through stages A to D:

Stage A: Brief Stage Cost (Indicative Cost)
Stage B: Outline Proposal Cost (Preliminary Estimate)
Stage C: Sketch Design Cost (Limit of Cost Estimate)
Stage D: Tender Document Cost Plan (Tender Estimate)

What does the quantity surveyor do in each stage?

They prepare costings based on client's brief, assess outline proposals, provide cost advice during design development, and monitor project costs during the tender phase.

What is a cost plan report?A cost plan report is an independent document presented in elemental format. It should include a clear statement of inclusions and exclusions, a list of utilised information (including a document register) and may incorporate area analysis. Additionally, it may present the proposed program and any other relevant information.

How is the cost plan structured?

The cost plan is elemental, specifying construction, finishes, and services for each project element. It includes detailed rates, quantities, and costs, referencing all utilised documentation. Mechanical, electrical, and specialist services are included elementally.

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What are some alternative titles for the quantity surveying profession?

Within the Quantity Surveying profession, you can find various job titles and roles, including:

Quantity Surveyor
Project Manager
Construction Estimator
Cost Manager
Certified Quantity Surveyor
Construction Manager
Cost Planner
Cost Engineer
Contract Administrator
Commercial Manager
Construction Economist
and many more.

The diversity of titles and roles stems from their specific expertise and industry knowledge.

What does a quantity surveyor do?

Quantity surveying is a profession within the construction industry that involves managing and controlling the costs associated with building and infrastructure projects. Quantity surveyors are responsible for estimating and monitoring project expenses, ensuring that construction projects are completed within budget, and providing financial advice to various stakeholders throughout the project lifecycle.

Key responsibilities of quantity surveyors include:

Cost Estimation
Cost Control
Tendering
Contract Administration
Value Engineering
Risk Management
Final Account Preparation
Dispute Resolution

Quantity surveyors collaborate with architects, engineers, contractors, developers, and other professionals involved in the construction process. They play a critical role in ensuring that projects are financially viable, completed on time, and meet quality standards. The profession requires a strong understanding of construction methods, materials, and economics, as well as excellent communication and negotiation skills.

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